24 Seven is partnering with a large, well-known company in Portland, OR to help them find an Administrative Assistant to join their team in this onsite role. This is a full-time, 6 month contract with potential to extend or turn into a contract-to-hire opportunity. While on contract, you'd be eligible for benefits including medical, dental, vision, and more.
Ideal Candidate: 5-10 years of experience supporting Executives or VP level as well as proficiency in Microsoft Outlook, Word, Excel and Power Point.
Responsibilities include maintaining the executive's calendar, making travel arrangements, screening and processing incoming communications, report preparation and distribution, and maintaining the integrity of confidential and sensitive information.
Responsibilities:
- Coordinate routine matters, on-site, off-site and conference call meetings, travel and various other assignments
- Track departmental expenses and yearly budget
- Maintain department time (i.e. vacation, schedules, and other Paid Time Off)
- Maintain department compliance on initiatives
- Ensure new associates have the proper forms to complete and work with Human Resources for new hire set up
- Provide administrative support and problem-solving assistance to other executive assistants
- Assist in the coordination of company activities as needed by the executive and team
- Develop a team concept with the executive in order to provide, as an extension of the executive, the leadership and direction necessary to exemplify the philosophy of that office
- Ensure accurate, efficient processing and disposition of written correspondence, as well as verbal communications, directed to the executive and/or the staff
Qualifications:
- Administrative support experience/knowledge of office procedures and practices
- Organizational, planning and time management skills
- Proficient in Microsoft Outlook, Word, Excel and Power Point; ability to learn new computer applications
- Familiarity with corporate policies and procedures, organizational levels and reporting relationships
- Advanced proficiency in Microsoft Office
- Ability to prepare/maintain accurate records and reports
- Ability to handle routine tasks and resolve issues with a high level of independence and initiative
- Ability to effectively and professionally interact with various levels of the organization and external vendors
